CALL US

+ 234 816 071 5198

EMAIL US

info@rcesoilandgastraining.org

RC NUMBER

1163991

VACANCY


SECRETARY

Duties of the Secretary

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Complete forms in accordance with company procedures.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute to committee and team work.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  • Prepare and mail checks.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Key skills for secretaries

  • Good communication, customer service and relationship-building skills
  • Team working skills
  • Organisation and time management skills
  • Attention to detail
  • Negotiation skills
  • Assertiveness
  • Flexibility
  • Tact, discretion and diplomacy
  • The ability to be proactive and use your initiative: to see what needs doing and to do it
  • The ability to use standard software packages (e.g. Microsoft Office)and to learn bespoke packages if required
Apply

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